# Source: https://docs.hypermode.com/agents/30-days-of-agents/day-4.md

# Day 4: Daily Agenda Preparation & Follow-ups with Sidekick

> Master daily agenda preparation with contextual meeting notes and automated email drafts for follow-up actions. Learn how agents transform calendar data into actionable daily strategies.

<Card title="Day 4 challenge" icon="calendar-days">
  **Goal**: automate daily agenda preparation with actionable insights

  **Theme**: foundation week - calendar intelligence & communication

  **Time investment**: \~10 minutes
</Card>

Welcome to Day 4! Yesterday you experienced how Sidekick analyzes your schedule
and drafts stand-up updates. Today we're advancing to comprehensive daily agenda
preparation—having Sidekick create detailed meeting notes and draft follow-up
emails based on your calendar context.

This is where you see agents move beyond simple scheduling to strategic daily
management.

## What you'll accomplish today

* Generate a comprehensive daily agenda with meeting-specific notes
* Have Sidekick draft context-aware email templates for meeting follow-ups
* Experience predictive meeting preparation and action item management
* Learn how agents connect calendar data to communication strategies

<Warning>
  This isn't about copying calendar entries. Sidekick analyzes meeting types,
  attendees, and context to suggest specific talking points, potential outcomes,
  and strategic follow-up actions.
</Warning>

## Step 1: Request your daily agenda preparation

Building on yesterday's calendar intelligence, let's have Sidekick create a
comprehensive agenda for your day:

**Ask Sidekick:**

```text
Based on my calendar today, can you prepare my daily agenda with contextual notes for each meeting?
Include suggested talking points, potential outcomes, and any preparation I should do beforehand.
```

<img src="https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-agenda-prep.png?fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=3dcd2e45ffd0032f04a224435f224a53" alt="Daily Agenda Preparation" width="2784" height="1736" data-path="images/agents/30-days-of-agents/day4-agenda-prep.png" srcset="https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-agenda-prep.png?w=280&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=5d5c3480acf6aefe5b0d6cd3f646383c 280w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-agenda-prep.png?w=560&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=b5303ad301e7ff7cfd148578fdf448e1 560w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-agenda-prep.png?w=840&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=88cf13b15dc841a5103e012bd13101ac 840w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-agenda-prep.png?w=1100&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=d5d4285bad1f1116334c4e14761e7757 1100w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-agenda-prep.png?w=1650&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=15e4bf5f981b94fac5491c64cd233e5c 1650w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-agenda-prep.png?w=2500&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=db8b5275f535b2e00a714e01010fa346 2500w" data-optimize="true" data-opv="2" />

Watch how Sidekick:

* Analyzes each meeting's purpose based on title, attendees, and timing
* Suggests specific talking points relevant to each meeting type
* Identifies potential decisions or outcomes to prepare for
* Recommends pre-meeting preparation based on attendee profiles
* Notes optimal meeting flow and transition strategies

<Tip>
  **Agent learning moment** notice how Sidekick infers meeting context and
  purpose from minimal calendar data. it's using pattern recognition to suggest
  relevant business outcomes and conversation topics.
</Tip>

## Step 2: Generate meeting-specific preparation notes

Let's get more specific about your most important meeting today:

```text
For my most important meeting today, can you create detailed preparation notes?
Include background research on attendees, suggested agenda items, potential objections or questions I might face, and key outcomes I should aim for.
```

<img src="https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-meeting-prep.png?fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=5325069e10710ce6a251a36ce3190667" alt="Meeting Preparation Notes" width="2784" height="1736" data-path="images/agents/30-days-of-agents/day4-meeting-prep.png" srcset="https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-meeting-prep.png?w=280&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=b4c229bc174acbace23ec6521c852085 280w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-meeting-prep.png?w=560&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=e43c607f9f714ddfe1ad83cb9f82ba50 560w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-meeting-prep.png?w=840&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=b446ea1118aa13cf0a96da41f64560a3 840w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-meeting-prep.png?w=1100&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=f0d7a6f56e08ea7bfc123118c6dffe73 1100w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-meeting-prep.png?w=1650&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=63fa5b1d6e45ebc07a409e090fd663aa 1650w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-meeting-prep.png?w=2500&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=cade68648182966fab4d15203753696f 2500w" data-optimize="true" data-opv="2" />

Sidekick provides:

* **Attendee context**: roles, recent company news, potential interests
* **Strategic talking points**: relevant to meeting objectives and attendee
  priorities
* **Anticipated challenges**: common objections or difficult questions to
  prepare for
* **Success metrics**: clear outcomes to aim for and how to measure meeting
  success

## Step 3: Draft follow-up email templates

Now for the powerful part—having Sidekick prepare email follow-ups before
meetings even happen:

```text
Based on my agenda today, can you draft email templates for potential follow-up actions?
Create templates for: meeting recap emails, action item assignments, scheduling next steps, and sharing relevant resources.
Tailor each template to the specific meeting type and attendees.
```

<img src="https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-email-templates.png?fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=a844d4d7fad44dc86a3bca8fb7f33576" alt="email Template Generation" width="2784" height="1736" data-path="images/agents/30-days-of-agents/day4-email-templates.png" srcset="https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-email-templates.png?w=280&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=2315b9f9ed3d3aee7b87e7de874933a9 280w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-email-templates.png?w=560&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=45be90c7451e954085a6cd41b376bd1c 560w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-email-templates.png?w=840&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=c3598040a73120116cfd12d4f0affa4c 840w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-email-templates.png?w=1100&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=a141ca8b71a1a2cf180f9ae38b2aa1dd 1100w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-email-templates.png?w=1650&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=752681d961cb098edaed9fd7a82a51eb 1650w, https://mintcdn.com/hypermode/hnPwKRjst4guczp3/images/agents/30-days-of-agents/day4-email-templates.png?w=2500&fit=max&auto=format&n=hnPwKRjst4guczp3&q=85&s=b1280cc936bbd34a9033b540f53843b1 2500w" data-optimize="true" data-opv="2" />

Sidekick creates customized templates such as:

* **Meeting recap emails**: structured summaries with key decisions and next
  steps
* **Action item assignments**: clear task delegation with deadlines and context
* **Follow-up scheduling**: templates for booking next meetings based on
  outcomes
* **Resource sharing**: contextual document or link sharing based on discussion
  topics

<Tip>
  **Pro insight** Sidekick tailors language, formality, and content based on
  attendee relationships, meeting types, and your communication history.
</Tip>

## Step 4: Strategic day optimization

Ask Sidekick to go beyond agenda creation to strategic optimization:

```text
Looking at my full agenda, what strategic opportunities should I watch for today?
Are there any cross-meeting synergies, networking possibilities, or ways to maximize the value of my time?
```

Sidekick might identify:

* **Cross-meeting connections**: "your 2 PM discussion about budget could inform
  your 4 PM vendor meeting"
* **Relationship opportunities**: "two attendees from different meetings work on
  related projects—consider introducing them"
* **Information leverage**: "insights from your morning client call could
  strengthen your afternoon proposal presentation"
* **Energy management**: "schedule your most challenging conversation after your
  team win at 11 AM"

## What just happened?

In 10 minutes, you've experienced sophisticated daily intelligence:

**Predictive preparation** Sidekick doesn't just read your calendar—it
anticipates meeting needs, potential outcomes, and required follow-up actions

**Context-aware communication** email templates aren't generic—they're tailored
to specific relationships, meeting types, and expected outcomes

**Strategic management** Beyond individual meetings, Sidekick identifies
cross-meeting opportunities and day optimization strategies

**Proactive action planning** Rather than reactive follow-ups, you now have
prepared templates that anticipate common meeting outcomes

## The power of contextual intelligence

Unlike basic calendar apps or generic email templates, Sidekick understands the
flow of business relationships and decision-making. It connects the dots between
meetings, anticipates outcomes, and prepares you for the communication
strategies that drive business forward.

<Card title="Tomorrow - Day 5" icon="arrow-right" href="/agents/30-days-of-agents/day-5">
  Reflection Friday - Sidekick summarizes what it learned about you this week
  and reflects on your agent interaction patterns for continuous improvement.
</Card>

## Pro tip for today

After each meeting today, tell Sidekick what actually happened:

```text
My 2 PM meeting with [person] went differently than expected. Here's what actually happened: [brief summary].
How should I adjust my follow-up approach and what can you learn for future meeting preparation?
```

This teaches Sidekick to improve its meeting prediction accuracy and follow-up
suggestions based on real outcomes.

***

**Time to complete**: \~10 minutes

**Skills learned**: agenda preparation, predictive meeting analysis, email
template generation, strategic day optimization, contextual intelligence

**Next** day 5 - reflection and optimization based on week's learning

<Tip>
  **Remember** each interaction teaches Sidekick more about your meeting
  patterns, communication style, and business context. The agent is learning to
  anticipate not just what you'll need, but when and how you'll need it.
</Tip>