# Source: https://docs.datadoghq.com/incident_response/on-call/guides/offboarding-teams-and-users.md

---
title: Offboarding teams and users from Datadog On-Call
description: Datadog, the leading service for cloud-scale monitoring.
breadcrumbs: >-
  Docs > Incident Response > On-Call > On-Call Guides > Offboarding teams and
  users from Datadog On-Call
---

# Offboarding teams and users from Datadog On-Call

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# Important note for users on the following Datadog sites: app.ddog-gov.com

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This product is not supported for your selected [Datadog site](https://docs.datadoghq.com/getting_started/site). ().
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Datadog charges for users who are active in On-Call, specifically those who are in schedules, escalation policies, or have notification preferences configured. When team members leave your organization or no longer need On-Call access, you'll want to remove them to avoid unnecessary charges.

This guide shows you how to:

- Identify which users are being charged for On-Call
- Remove users from schedules and escalation policies
- Clean up notification preferences and team memberships
- Ensure coverage gaps don't disrupt your incident response

**Who should use this guide**

This guide is for administrators and team leads who manage Datadog On-Call billing and user access.

## Offboarding Teams{% #offboarding-teams %}

If you no longer need a Datadog Team in On-Call, you can quickly offboard it. The team will remain in Datadog, but it will no longer appear as a pageable entity in On-Call.

Go to On-Call, pick the team to offboard, and scroll to the *Danger Zone*. Confirm offboarding. The team and its assets (schedules, escalation policies) stay intactâthey're just removed from On-Call.

## Offboarding users{% #offboarding-users %}

Datadog charges for users who are actively configured in On-Call. Before removing anyone, identify which users are currently being billed by checking if they have:

- **Schedule assignments**: Users assigned to any On-Call schedule
- **Escalation policy membership**: Users included in escalation policies (either directly or as team members)
- **Notification preferences**: Users with On-Call notification methods configured (SMS, voice, push notifications)

You can find this information in the On-Call settings for each team and by reviewing individual user profiles. This is also available in the Plan & Usage page, specifically under "Seat Management".

### Replace coverage before removing users{% #replace-coverage-before-removing-users %}

Before removing users from On-Call, make sure someone else can handle their responsibilities to avoid gaps in incident response.

### Update schedules{% #update-schedules %}

For each schedule where the departing user is assigned:

1. **Find replacement coverage**: Assign another team member to cover their shifts
1. **Update the schedule**: Replace the departing user with the new person
1. **Check for gaps**: Make sure all time slots are still covered

### Update escalation policies{% #update-escalation-policies %}

If the departing user is in any escalation policies:

1. **Replace individual assignments**: Remove the user and add their replacement
1. **Use team-based escalation**: Consider escalating to teams instead of individuals
1. **Test the changes**: Make sure escalations still work properly

### Remove user notification preferences{% #remove-user-notification-preferences %}

If the user is still part of your organization you can ask them to remove their Notification Preferences in their On-Call profile by visiting **On-Call > Settings > My On-Call Profile**.

As an admin, you can also manage this yourself by navigating to **On-Call > Settings > Notification Preferences**. Find the appropriate user and remove their notification preferences as needed. You will need the "On-Call Admin" permission to perform this.

**Note**, Notification Preferences make a user pageable and therefore billable. Having only contact methods (for example, push notifications) defined is a non-billable action and won't incur charges.